Managing employee time is one of the biggest challenges that organizations face today. Until recently, the prevailing paradigm used to be several disconnected components involved with time tracking, and organizing all the disparate time data from various departments and their systems was a major hassle.
Today, however, technological advances have given businesses effective and centralized employee time tracking systems, combining both hardware and software systems. Time tracking now involves keeping a log of all actions and assignments, big and small, completed in any given period of time. Time management automatically reduces overhead in other areas like payroll, processing or tracking employee productivity.
A good hassle-free time tracking software allows an employer to easily track the time spent by employees on different projects. It helps easily track employee time, which in turn allows you to accurately record billable hours and make necessary modifications in workflow for greater productivity.
Implementing time management software within an organization provides major benefits. The biggest and most immediate advantage is that it keeps employees accountable for how they spend their time at work. A multitude of studies confirm that organizations worldwide lose billions of dollars every year when employees and managers perform tasks unrelated to their official work. This is why it is imperative for organizations and companies to implement these workforce management solutions.
When several projects are undertaken at a time, time tracking provides visibility into the actual labor involved in their completion. Organizations could even use a manual system to track time expended on work, projects and programs, but that in itself would be extremely time consuming and prone to errors. With less time spent on timekeeping, you will be able to spend more time meeting your customers’ requirements.
Automation to the fore
With the universal computerization of business processes, companies both large and small are converting from paper to digital systems, and time-tracking software is no exception. While features and capabilities vary from application to application, their common denominator is automation of the payroll process. By limiting manual operations, these systems dramatically reduce fraud, errors, and inefficiencies.
Elimination of data entry tasks
Prevention of timecard calculation errors
Reduction in fraudulent time-reporting
Reduction of unauthorized overtime,
Enforcement of work schedules,
Documentation of wage and hour compliance
Improvement in payroll accuracy
In conjunction with automated solutions, effective time management in the workplace involves setting realistic goals, planning and prioritizing scheduled tasks, applying sound decision-making principles, delegating responsibility, and understanding how to motivate workers to produce at optimum levels.
By John Benson